Document Controls Manager

• Location: Burnaby, British Columbia
• Type: Contract
• Job #10631

MatchBox Consulting Group is seeking a Document Controls Manager to join our client, one of the largest companies in the utilities industry.

The Document Controls Manager will be responsible for working with 4 PCM portfolios (Veg, Lines, Stations and Capital Projects) to map, improve and implement document control processes. This position is a 1 year contract opportunity with a HIGH possibility of extension. This position will operate on a hybrid model, working minimum two (2) days in the office and rest at home.

Responsibilities:

• Review, update and implement the Program and Project Management Document Control/Records Management processes.
• Review, recommend, and implement Document Control improvements to the PCM information Centre that would be suitable for PCM project and programs.
• Set up and implement the digital document management system with the needed folder structures, attributions, and security protections to efficiently deploy and then manage documents for PCM Programs and Projects
• Establish and implement document archive procedures to meet regulatory requirements.
• Liaison with PCM Project/Program Managers to ensure our records support their program record management policies and regulatory requirements.
• Train document control staff and program/project managers in the procedures, processes, controls, and workflows necessary to perform document management ensuring appropriate controls and consistently
• Train other program/project team members, the new procedures, processes, controls, and workflows necessary to align with document control requirements and ensure that they understand their role in maintaining, transmitting, retaining, and governing documents reliably and consistently to efficiently support our program/project records.

Requirements:

• Candidate should have 8+ years involved in process improvement/process mapping work.
• 8+ years experience with SharePoint/Teams
• Familiarity with Document Control Processes and Applications an asset
• Intermediate user of Microsoft office and Adobe Suite of products
• Experience writing procedures and processes.
• Experience training stakeholders in new processes
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About MatchBox
Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivalled expertise with our teams extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities
MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits
Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application.

Further Consideration
We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.
Find out more at www.matchboxhr.com