Mailroom Support Professional

• Location: Burnaby, British Columbia
• Type: Contract
• Job #12230

Matchbox Consulting Group is seeking a Mailroom Support Professional to work on a 3-month contract for one of BC's largest utility and energy companies.

The Administrative Clerk completes clerical and general office support tasks to optimize the capacity of a business group or process in support of achieving its mandate. You will assist with incoming and outgoing mail and parcels; postage; mail merges; labeling; etc.

Location of Services: Burnaby (5 Days in the office)

Responsibilities:

• Sets up and maintains mailing lists address and postal code files using a Personal Computer (PC) and related software or PC based word processing, data base or other application software; advises clients of the most efficient and cost effective mail-out method and cost; orders hard copy mailing labels or arranges for address file downloads, and operates a mailing labeling machine or direct access printer to label or address envelopes; operates a folding/envelope stuffing machine; prepares requisitions for mail-outs; and schedules, packs and arranges for shipping of mail-outs.
• Receives, records and advises addressees of registered mail; maintains mailout project records and files; performs minor maintenance/adjustments and cleans addressing related machines; and occasionally manually affixes address labels for low volume or special mail-outs.
• Sorts, weighs and determines postage, special treatment, courier needs etc. for out-bound mail; prepares waybills for courier services and related tracking records; prepares waybills, mail and packages for registration; and completes and maintains tracking and other records.
• Operates postage meter, envelope sealing and parcel wrapping machines etc. to affix postage to envelopes and package envelopes, parcels etc.; loads mail/parcels for delivery; maintains and makes minor adjustments to postage meter and other mail related machines; monitors postage meter balance and advises Mailing Services Work Leader or manager where replenishment is required; maintains and records postage costs and related cross charging records; and reconciles meter and monthly usage amounts.
• Types and prints address labels using a PC and related postal code lookup and label production.

Requirements:

• A minimum one (1) year of clerical and general office experience or equivalent.
• High school graduation
• Attention to detail and be able to work independently.
• Ability to set up and prepare mailing lists as well as prepare reports and postage reconciliations.
• Demonstrated ability operate a PC, related application software programs (such as Microsoft Word, Excel and Access)
• Ability to communicate effectively orally and in writing.
• Ability to answer queries regarding mail-out methods.
• Physical ability and mobility to lift and move mail, parcels and mailing containers, packing cribs, etc.
   

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com