• Location: Vancouver, British Columbia
  • Type: Direct Hire
  • Job #11863
  • Salary: CA$70,000 Per Hour

MatchBox Consulting Group is currently looking for a Senior Property Administrator for a private real estate investment, development, and management company headquartered in Vancouver, Canada. Our client is working on office, industrial, multifamily rental and retail properties. 

We strongly encourage applications from people who has administrative experience in Construction and Real Estate industries and seeking learning and growing opportunities. 


  • Working closely with the Property Managers and the Building Operations team to ensure best in class service to tenants and stakeholders;  

  • Provide administrative support including preparation of written correspondence, accounts receivable, operational reports, presentations, expense reports, invoice coding, service contract tracking, filing, scheduling, maintaining vacation records; 

  • Maintain and update vendor logs, contract amounts, renewals and expiry dates; 

  • Preparation and processing of incident reports for submission to VP of Asset Management 

  • Assisting with the tendering process for supplies and services and coordinating the scope and tendering of contracted services; 

  • Maintaining contact lists, vendor and fire warden lists, emergency call out lists; 

  • Maintain insurance information for tenants and vendors to ensure compliance with leases and corporate practice; 

  • Coordination and administration of reporting for Leasing, Property Management and Operations 

  • Preparation of monthly and quarterly reporting; assisting with preparation of annual budget; 

  • Respond to tenant service requests through phone calls or internet based system and coordinate requests with Property Managers 

  • Assist with energy reduction programs on designated properties 

  • Manage correspondence, prepare files, attend meetings 

  • Other duties as assigned 

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is a recruitment and solutions firm that specializes in the fields of Information Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance.   

We offer unrivaled expertise with a team that has many years of experience in the recruitment and professional services industry. Our recruitment consultants work in specific vertical markets and our passion is building great connections, creating strong opportunities, and delivering that perfect match.   

For additional opportunities and relevant news feed, please VISIT us at http://www.matchboxhr.com and FOLLOW MatchBox on LinkedIn at https://www.linkedin.com/company/matchbox-recruitment    

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