Project Administrator

• Location: Victoria, British Columbia
• Type: Direct Hire
• Job #12520
• Salary: CA$55,000 Per Hour

Matchbox Consulting Group is currently seeking a Project Administrator on behalf of one of our clients, an engineering consulting firm that provide a wide range of electrical engineering services for land development projects. Their expertise includes master planning, private and utility underground/overhead distribution systems, and street lighting. They aim to deliver solutions that prioritize safety, reliability, and cost-effectiveness while ensuring compliance with local utility requirements.

The Project Administrator will be responsible for assisting project managers and ensuring that projects are completed on time, within budget, and meet high-quality standards. The successful candidate can be based in Victoria or Vancouver.

Key Responsibilities
Project Administration/Coordination:

• Manage invoicing, material orders, and PO coordination.
• Oversee scheduling, task assignments, and workload forecasting.
• Organize field reviews and pre/post-construction meetings.
• Coordinate with subcontractors and handle non-technical requirements (e.g., SRWs, BC Hydro forms).
• Prepare, proofread, and manage project documents (submissions, reviews, proposals, etc.).
• Conduct follow-ups, proposal loss analysis, and closeout package management.
• Review internal project performance and track metrics.
• Optimize workload profiles and refine program tools, processes, and roles.

Business Development:

• Perform market research and competitor analysis.
• Build and maintain key client relationships.
• Conduct client meetings, cold calls, and sales outreach.
• Attend industry events and drive expansion into new sectors/regions.

Corporate Administration:

• Manage health and safety documentation, audits, and compliance.
• Handle EGBC/APEGA reporting and corporate training programs.
• Maintain compliance accounts (e.g., ISNet, WCB, WorkSafe BC).
• Oversee database management, software integration, PO tracking, and inventory reporting.

Must haves:

• Experience in construction or related industries, such as general contracting (GC), land development, or architecture, is preferred.
• Minimum of 2 years in coordination, customer service, or a similar client-facing role.
• Strong client-facing capabilities and exceptional interpersonal skills to build and maintain professional relationships.
• Outstanding communication abilities, including the ability to navigate difficult conversations with tact and professionalism, while balancing client needs with project goals and organizational priorities.
• Proven ability to relay accurate and timely information to all stakeholders, contributing to seamless project execution.

Nice to haves:

• Experience in the electrical trade or engineering, particularly within distribution or electrical utilities.
• Certification in project administration or project management.
• Familiarity with any aspect of the project lifecycle, from initiation to completion.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com