Junior Executive Assistant

• Location: Vancouver, British Columbia
• Type: Direct Hire
• Job #12832
• Salary: CA$65,000 Per Hour

MatchBox Consulting Group is seeking a Junior Executive Assistant on behalf of our client, a leading real estate developer known for delivering high-quality residential and commercial projects in key Canadian markets including Vancouver and Toronto.

As the Executive Assistant, you will provide high-level support to a senior executive, helping manage day-to-day operations, schedules, communications, and special projects. This is an excellent opportunity for someone who thrives in a dynamic, fast-paced environment and brings a high level of professionalism, discretion, and initiative.

Responsibilities

• Manage the executive’s calendar, including scheduling meetings, coordinating appointments, and arranging travel
• Provide proactive administrative support, helping to manage priorities and keep projects moving forward
• Track and reconcile expenses and assist with regular reporting
• Prepare correspondence, presentations, and meeting materials as needed
• Handle confidential and sensitive information with a high level of discretion
• Support ad hoc tasks and special projects as required

Requirements

• 2+ years of experience supporting an executive or in a similar administrative role
• Strong organizational and time-management skills, with the ability to prioritize effectively
• Excellent communication skills, both written and verbal
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong attention to detail and problem-solving abilities
• Able to take initiative and work independently while also being a collaborative team player
• Comfortable in a fast-paced, evolving environment
• Professional demeanor and adaptable to shifting priorities
• Proven ability to handle confidential information with discretion

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com