Executive Assistant

• Location: Calgary, Alberta
• Type: Direct Hire
• Job #13155
• Salary: CA$70,000 Per Hour

We are seeking a highly organized and proactive Executive Assistant to support the CEO and executive leadership team. In this pivotal role, you will manage a range of administrative tasks, coordinate complex schedules, and ensure day-to-day operations run smoothly. This is an exciting opportunity for a motivated individual who thrives in a dynamic, fast-paced environment and has a strong sense of discretion and professionalism.
Reporting Line:
This role reports directly to the CEO.

Key Responsibilities:

• Document Preparation: Create and format executive-level reports, presentations, and proposals.
• Written Communication: Draft, proofread, and manage professional correspondence on behalf of the CEO.
• Correspondence Management: Prioritize and manage incoming communications, ensuring timely and accurate responses.
• Meeting Coordination: Schedule meetings, prepare agendas, take detailed minutes, and track follow-up actions.
• Calendar & Time Management: Organize the executive’s calendar, schedule appointments, and optimize time allocation.
• Travel Management: Coordinate domestic and international travel, including flights, accommodations, and logistics.
• Confidentiality: Manage highly sensitive information with discretion and professionalism.
• Project Support: Assist with the tracking and progress of projects, ensuring deadlines and deliverables are met.
• Administrative Support: Provide general administrative assistance, including data entry, filing, and expense tracking.

Qualifications & Skills:

• Bachelor’s degree or higher.
• Minimum 2 years of experience in an executive support role or similar capacity.
• Exceptional written and verbal communication skills.
• High attention to detail with a proactive and solutions-focused mindset.
• Proven ability to multitask and manage priorities in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience in aviation or finance industries is considered an asset.
• Highly organized with strong time management and problem-solving skills.
• Demonstrates initiative, professionalism, and sound judgment.

This is a great opportunity for someone who is passionate about supporting high-level executives, excels at organization and communication, and enjoys being part of a collaborative and fast-moving team.
 

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com