Accounts Payable Clerk

• Location: Calgary, Alberta
• Type: Direct Hire
• Job #13718
• Salary: CA$50,000 Per Hour

Matchbox Consulting Group is seeking an Accounts Payable Clerk on behalf of our client, a Canadian-owned company specializing in powerline transmission, distribution, and underground cable projects. With operations across Canada, this organization is continuing to expand and is looking for a detail-oriented AP professional to join their team in Calgary, AB.

This is an onsite, full-time, permanent position

About the Role:
The Accounts Payable Clerk will be responsible for downloading, reviewing, and processing high volumes of vendor invoices while ensuring accuracy, proper coding, and timely workflow management. This role also includes general administrative and reception responsibilities that support the wider office.

You will work closely with the Controller and collaborate with internal teams and external vendors to keep AP processes running smoothly.
Key Responsibilities:
Accounts Payable

• Download vendor invoices from the group AP inbox

• Split PDF files for multiple invoices

• Review vendor statements for completeness and accuracy

• Communicate with vendors as required

• Process high-volume invoices with proper coding to accounts and cost centers

• Enter AP invoices against purchase orders in line with company variance policies

• Maintain AP approval workflow and attach backup documentation

• Track and process credit memos

• Maintain accurate digital records and ensure all transactions include scanned documentation

Administrative & Reception Support

• Provide reception coverage, greet visitors, and handle calls

• Coordinate travel for management and field crews

• Manage incoming/outgoing mail and courier shipments

• Monitor and order office and refreshment supplies

• Support internal office events and functions

• Provide cross-department administrative and data entry assistance

Compliance & Confidentiality

• Maintain confidentiality of sensitive financial and company information

• Support organizational objectives and complete related tasks as assigned

Skill Set & Qualifications:

Skills

• Highly organized, detail-oriented, and thorough

• Strong analytical and data entry skills

• Ability to work independently and collaboratively

• Positive, “can-do” attitude

• Ability to maintain respectful vendor relationships

• Experience in a multi-company or cost-center environment is an asset

Qualifications

• 1+ years of AP or high-volume data entry/invoicing experience

• Experience in construction, utilities, or project-based environments is an asset

• Comfortable using Excel (including pivot tables)

• Proficient in Adobe (splitting PDFs, stamping, editing, adding images)

• Experience with purchase orders or subcontract progress billing

• Training or education in document control is an asset

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com