Records Management Assistant

• Location: Burnaby, British Columbia
• Type: Contract
• Job #13999

MatchBox Consulting Group is seeking a Records Management Assistant to work on a 6-month contract for our client, one of BC's largest utility and clean energy companies.

This hybrid role is based in Burnaby, BC and will provide critical support to the Project Compliance Advisor team, ensuring business records and project compliance processes are executed accurately and efficiently.

Key Responsibilities:

• Provide business records management system and process analysis to support compliance with corporate records management policies, standards, and legislation.

• Manage and triage the MRS Project Compliance Inbox, including Outlook rule sets, email templates, prioritization, and timely response to submissions.

• Monitor PPM Internal Review Workflows, updating tracking spreadsheets, verifying links, and communicating updates to project teams.

• Support charge code management, including collection, verification, and tracking of codes for internal and external billing.

• Assist with Project Compliance Advisor review, highlighting anomalies, following up with project teams, and ensuring accurate documentation in the Doc Set.

• Participate in MRS Applicability Tool sustainment, including testing, documentation, and resolution of technical issues.

• Provide meeting support for the Project Compliance Advisor team, including note-taking and scheduling assistance.

Qualifications & Experience:

• Minimum 2 years of experience in a records management system solutions role with system and process analysis experience.

• FileNet experience (1 year) is an asset.

• Bachelor’s degree in Management Information Systems, Library Archives & Records Management, Business Administration, Commerce (Computer Science or Business major), or equivalent.

• Strong working knowledge of records management, security and privacy policies, retention schedules, information lifecycle management, metadata, taxonomies, and naming conventions.

• Experience with records management systems (e.g., FileNet), business process improvement principles, project management practices, and consulting on records management projects.

This is a great opportunity to contribute to a leading organization's records management and project compliance initiatives within a dynamic, hybrid work environment.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com