Administrative Assistant

• Location: Trois-Rivières, Quebec
• Type: Contract
• Job #14555

MatchBox Consulting Group is seeking a Bilingual Administrative Assistant on behalf of our client for a short-term contract of approximately 7.5 weeks based just outside Trois-Rivières, Quebec.

This is a hands-on materials management and front-office support role. The successful candidate will act as the first point of contact for the office while supporting material receiving, inventory, ordering, meeting and training logistics, and general administrative activities. The role works closely with Operations and Maintenance leadership and requires someone who is dependable, comfortable dealing with people, and able to learn new processes quickly.

Professional fluency in both French and English is essential and will be assessed during the interview. Previous SAP experience is not required, as training will be provided.

• Location: Trois-Rivières, QC – On-site, 5 days/week
• Job Type: Contract – August 31 to October 23, 2026 (~7.5 weeks)
• Schedule: Monday–Friday, 7:00 a.m.–3:30 p.m., 40 hours/week

Responsibilities

• Serve as the first point of contact for employees and visitors entering the office.
• Support day-to-day materials management, including receiving materials, inventory activities, and ordering consumables and parts.
• Track materials and inventory through SAP following training on internal processes.
• Assist with annual inventory activities and maintain accurate materials records.
• Coordinate general office activities and provide administrative support to Operations and Maintenance teams.
• Arrange lunches, meetings, calendars, and other office logistics.
• Coordinate logistics for onsite training sessions, including rooms, AV equipment and video setup.
• Support calendar and travel coordination for departmental managers.
• Prepare established monthly status reports following training from the incumbent.
• Work closely with Operations and Maintenance Managers throughout the day to respond to administrative and materials-related needs.
• Use Microsoft Outlook and Excel for daily administrative activities.
• Learn internal systems and processes quickly and work independently once tasks and expectations are understood.

Qualifications – Must-Haves

• Professional fluency in both French and English – required.
• Ability to comfortably conduct a full professional conversation in both languages.
• Working proficiency with Microsoft Outlook and Excel.
• Strong verbal communication and interpersonal skills.
• Comfortable working in a reception-facing, first-point-of-contact position.
• Organized and able to manage a combination of materials, office, and administrative responsibilities.
• Self-directed and able to work independently once provided with the necessary information.
• Coachable, curious, and comfortable asking questions when learning new responsibilities.
• Eligible to work in Canada without employer sponsorship.
• Available to work onsite five days per week in the Trois-Rivières area.

Nice-to-Haves

• Previous administrative, office coordination, reception, or materials support experience.

• Approximately 3 years of administrative experience, although candidates with less experience may be considered.
• Postsecondary diploma or certificate in Administration or a related area.
• Previous SAP experience, particularly materials management or inventory.
• Experience using another ERP system if SAP experience is not available.
• Experience with receiving, inventory, purchasing, or ordering materials and consumables.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com