Proposal Coordinator

• Location: Burnaby, British Columbia
• Type: Direct Hire
• Job #14821
• Salary: CA$72,000 Per Hour

MatchBox Consulting Group is seeking a Proposal Coordinator for an established construction and infrastructure contractor based in Burnaby, BC.

This is a great opportunity for a detail-oriented proposal professional who enjoys working in a fast-paced, deadline-driven environment and wants exposure to major construction and infrastructure pursuits. Working closely with the Pre-Construction team, you’ll coordinate proposal submissions from initial RFP/RFQ/EOI through final delivery, while contributing to proposal writing, document control, client communication, and major project pursuits.

The role offers the opportunity to work on joint venture pursuits and complex construction proposals, collaborating with internal teams and external partners to develop polished, competitive submissions.

Responsibilities

• Coordinate the full proposal process from receipt of RFPs, RFQs, and EOIs through final submission.
• Develop proposal schedules, establish deadlines, coordinate contributors, and track deliverables to keep submissions on time.
• Draft and edit proposal content, including cover letters, executive summaries, project descriptions, team qualifications, experience matrices, and corporate information.
• Review RFP requirements and develop clear plans for completing all required proposal elements.
• Act as a key point of contact between internal teams, clients, stakeholders, and project partners throughout the proposal process.
• Coordinate the receipt, distribution, and tracking of RFIs, addenda, submission requirements, and other pursuit documentation.
• Maintain organized proposal files and accurate document control throughout each pursuit.
• Proofread and edit proposal content for accuracy, consistency, grammar, formatting, and compliance with submission requirements.
• Support major project and joint venture pursuits, including RFQ and RFP stages with external construction partners.
• Work closely with pre-construction, estimating, operations, and other internal teams to gather technical information and develop compelling submissions.

Requirements

• Degree or diploma from a recognized post-secondary institution.
• 3+ years of experience in proposal development, coordination, or a similar environment.
• Advanced proficiency with Microsoft Word, along with experience using Adobe InDesign and PDF editing tools.
• Experience with SharePoint, document management systems, and CRM platforms is considered an asset.
• Strong writing, editing, and proofreading skills with exceptional attention to detail.
• Ability to understand and communicate technical information clearly within proposal content.
• Highly organized with the ability to manage multiple deadlines, shifting priorities, and concurrent submissions.
• Strong communication and collaboration skills with the ability to work across multiple internal and external teams.
• Experience with industrial construction RFP and EOI processes, including bonding, safety, quality control, project controls, RFIs, addenda, and commercial requirements, is an asset.
• Ability to read industrial construction drawings and specifications is an asset.
• Flexibility to work additional hours when required to meet critical proposal deadlines.

Why This Opportunity

• Work on major construction and infrastructure pursuits, including complex RFPs, RFQs, and EOIs.
• Gain exposure to joint venture pursuits and collaborate with other construction organizations on large-scale opportunities.
• Work directly with Pre-Construction leadership and contribute to strategically important project pursuits.
• Build valuable experience across proposal development, technical writing, document control, estimating, and pre-construction.
• Join an established contractor offering opportunities for professional development, skill growth, and long-term career advancement.
• Competitive salary of $65,000 to $80,000, depending on experience and qualifications.
• Comprehensive benefits package including company-paid extended health and dental premiums, paid time off, and RRSP matching.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com