Admin Assistant

• Location: Vernon, British Columbia
• Type: Contract
• Job #12180

Matchbox Consulting Group is seeking a Admin Assistant to work on a 6-month contract for one of BC's largest utility and energy companies.

The Contract Administrator completes administrative activities for issued contracts supporting successful implementation of projects safely, with quality, within budget, and on time.

Location of Services: Vernon Office

Responsibilities:

• Perform administrative tasks on a large volume of contracts and invoices including reviewing and verifying completeness and accuracy of information to support ongoing management of contracts.
• Maintain meaningful relationships with stakeholders and suppliers by providing accurate and timely response to contract related administrative requests including effectively translating complex contract language in a concise and simple manner so that the spirit and intent of the contract is achieved.
• Act as a subject matter expert by contributing to business teams’ contract and relationship management initiatives using good knowledge of procurement practices and associated financial policies so that procedures are consistently followed.

Requirements:

• A minimum two (2) years of contract administration work experience or equivalent.
• Local Candidate (5 days in the office requirement)
• Ability to collaborate and work in a team environment

Nice to haves:

• Project Management Support Experience: Maintains and/or updates labour, cost and other data on various CS projects; Maintain electronic files for projects.
• Reporting experience: Processes accounting, financial, vehicle use and other business performance documentation; reconciling project or work management related reports; preparing cost control reports and draft narratives on significant variances
• Experience with HR Onboarding of New Employees: Send hiring docs to appropriate departments; complete QLMS onboarding; Update Employee/Phone/Computer/Vehicle List; add employee to SAP Expenses; Complete TSR for various accesses for employees/contractors.
• Ability to Maintain and update emergency contact information; Maintain storage and file cabinets; Maintain and Update Frequently Used Forms for crews; For CS-SI and CS-NI maintain and update CS IBEW temporary employee promotion list; Address minor building maintenance issues or escalate as required (mail/courier delivery);

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com