Administrative Clerk

• Location: Burnaby, British Columbia
• Type: Contract
• Job #14048

MatchBox Consulting Group is seeking an Administrative Clerk to work on a 6-month contract for our client, one of BC’s largest utility and clean energy companies. This is a hybrid role based in Burnaby, with an expectation to be onsite as required.

This role will support multiple engineering and design teams, providing day-to-day administrative coordination and ensuring efficient team operations. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Preparing expense reports and creating travel requests for the Hydrotechnical, Structural, and General Design teams using SAP

• Backfilling and assisting the Admin Lead in organizing Safety and Environmental training and running milestone reports for the GSCE Department

• Formatting memorandums, scheduling meetings, and coordinating meeting room setups for multiple teams

• Following up on and tracking deadlines for time entries and mandatory training (e.g., Work Protection Practices (WPP) and other safety courses)

• Coordinating onboarding and offboarding processes, including space planning for new hires and consultants

• Providing guidance and support to team members on administrative processes, procedures, and practices

• Managing document handling, including copying, scanning, binding, and printing materials for Asset & Engineering Records Services

• Preparing monthly and bi-weekly time and labor reports in Excel (including pivot tables) using SAP reporting

• Maintaining accurate filing systems and record keeping for travel documentation, field work forms, meeting agendas, and reports

Must-Have Qualifications:

• Must be able to work onsite as required in a hybrid Burnaby-based role
• A minimum three (3) years of office administration experience or equivalent
• Proficiency in MS Office (Excel, Word, Outlook, and PowerPoint)
• Strong attention to detail and comfort working with multiple stakeholders
• Ability to work independently while supporting multiple teams
• Strong organizational and multi-tasking abilities

Nice-to-Have:

• Previous experience working with SAP

This is an excellent opportunity to join a well-established organization and contribute to critical infrastructure and engineering initiatives in a dynamic team environment.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com