Contract Administrator

• Location: Prince George, British Columbia
• Type: Contract
• Job #13357

MatchBox Consulting Group is seeking a Contract Administrator to work on a 1 year contract for one of BC's largest utility and clean energy companies. 

Based out of their Prince George, BC office, this individual will support day-to-day operations, including onboarding, training coordination, and NERC compliance tracking for employees and contractors. They'll also manage permits, tools and asset inventories, site logistics, document control, and internal reporting among other key tasks. Strong organizational skills and the ability to handle diverse administrative tasks in a fast-paced environment are essential.

This is primarily an in office role however, depending on work assignments, there is a possibility to work 2 days/week from home. 

Responsibilities: 
 

• Coordinate onboarding, training, and compliance requirements for new hires and contractors

• Manage NERC/Suresite access, PRAs, and training compliance tracking

• Oversee internal document control, data entry/reporting (e.g., SWO data), and contract printing

• Track permits (CLRA), keys, assets, and tools (e.g., radios, fall protection gear)

• Handle logistics for field sites, including trailers, ETVs, Wi-Fi, signage, and rentals

• Manage calendars for senior leadership, coordinate meetings, and take minutes

• Support with travel bookings, credit card tracking, and G&T ordering

• Coordinate FR clothing orders, small service contracts, and POs

• Support safety training programs (PSSP/WPP), emergency contact updates, and recognition events

• Assist with fleet management (PMs, rentals, tire changes)

• Monitor work packages, expenditure tracking, and OT hours

• Maintain bulletin boards and internal schedules
• Perform other administrative and coordination tasks as needed

Must haves:
– Intermediate MS Office skills (Word, Excel, Outlook and PowerPoint) & SharePoint
– Reliability and be able to self start
–  A minimum three (3) years of contract administration work experience or equivalent.
– Must be located in Prince George, BC

Nice to have:
– SAP experience

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com