Environmental Administrative Assistant

• Location: Burnaby, British Columbia
• Type: Contract
• Job #13418

MatchBox Consulting is on the hunt for a Environmental Admin Support to work out of Vancouver or remote. The Administrative Assistant will provide advanced administrative support to a team of senior environmental specialists. The role involves coordinating schedules, managing consultant access, supporting data sharing, reviewing reports/invoices, and assisting with communication and training needs.

Key Responsibilities

• Coordinate field program schedules, safety documentation, and property access with consultants.
• Manage consultant access/security ID requests.
• Support collaboration with internal teams and consultants for data sharing.
• Triage incoming information requests; escalate and track as needed.
• Conduct initial reviews of consultant invoices for scope/contract compliance.
• Organize/manage online training for external consultants.
• Prepare slide decks, memos, and updates on environmental field work.
• Collate information to support environmental permit applications.
• Review consultant and First Nation reports, filtering key information for internal use.
• Provide general administrative support including expense claims, records management, and budget coordination.

Qualifications – Must Have

• 6+ years of office administration experience (or equivalent).
• Strong MS Office (Word, Outlook, PowerPoint).
• High school diploma (post-secondary in administration/business is an asset).
• Strong written/verbal communication.
• Self-starter, capable of independent IT troubleshooting and task coordination.
• Clear and professional communication regarding task status and requirements.

Nice to Have

• Experience with GIS tools and spatial data management.
• Familiarity with First Nation reports and communications.
• Experience with environmental scopes in large capital projects.
• Previous large utility or engineering admin experience.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com