IT Administrative Assistant

• Location: Vancouver, British Columbia
• Type: Contract
• Job #14087

MatchBox Consulting Group is seeking an Administrative Assistant with experience working in the IT industry for our client, one of BC's largest utility companies. The successful candidate would work on a 1-year contract with high potential for renewal and complete administrative tasks to optimize the capacity of senior management (Director level and above) and staff in support of achieving the business group’s goals.

This is a hybrid position based out of our client's Downtown Vancouver office. 

Responsibilities
• Allocate the acquiring manager’s time effectively by planning, scheduling, and coordinating the acquiring manager’s activities, according to previously set standards.
• Communicate professionally on behalf of the acquiring manager by writing emails, notes, and meeting agendas, and responding to requests from employees and third parties, following Business Communication Guidelines.
• Complete the work assigned by the acquiring manager by using advanced skills in MS Office applications as well as applicable office procedures, while providing status reports as required.
• Assist the acquiring manager in performing financial tasks such as processing expense claims and accounts payable documents, reviewing variances reports, performing document/record management, and coordinating the budget development process as well as coordinating events, as assigned.
• Increase the group’s capacity to work on business goals by facilitating the staff’s select administrative tasks, as agreed on with the acquiring manager.
• Provide advice to the acquiring manager and assigned business group or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues.
• Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices.

Requirements
Must haves:
– A minimum five (5) years of office administration experience or equivalent.
– Experience working with Senior management or EA experience
– Strong outlook and calendar experience
– Advanced English skills for professional environment, written and spoken
– Advanced MS Office skills (Word, Outlook, Visio, Excel and PowerPoint)
– High School graduation

Asset:
– Experience working in the IT industry

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com