Project Coordinator

• Location: Saskatoon, Saskatchewan
• Type: Contract
• Job #13112

MatchBox Consulting Group is currently seeking a Project Coordinator for a 5 month contract role at a client of ours located in Vancouver.

Requirements:

• Schedule meetings in the People Forward calendar for program team members, which may include taking notes and action items and hosting meetings via Teams
• Co-manage the People Forward program mailbox – triages issues to program members who should be able to address the emails that are received. This includes drafting responses to emails that are received
• Manage the program internal SharePoint sites – which include access requests and folder permissions
• Work closely with the Program Manager and Project Leads to create Power Point slide presentations for team meetings, the Steering Committee, and the Executive Sponsors
• Facilitate and track project workstream activities and meetings, using project plan, workstream activity runbooks, and other tracking documentation.
• Coordinate and schedule program and workstream meetings, providing a summary of follow-up action items/owners.
• Provide support to program manager and workstream leaders as directed, including test cycle activities, development of documentation, training, and presentation content, etc.   
• Work closely with the Program Manager and Project Leads to create PowerPoint slide presentations for team meetings, the Steering Committee, and the Executive Sponsors
• Manage the daily activities and needs of the team which requires the ability to multi-task and manage your time
• Work with the People & Culture team in managing distributions lists, and emailing out the Wave 1 weekly newsletter
• Partner with solution rollout coordinator to :
• Manage training events – Schedule workshops, managing attendee lists, registration lists, etc.
• Coordinate and book travel itineraries for the training team – booking rental cars, flights, hotels, etc.