Records Management Administrator

• Location: Burnaby, British Columbia
• Type: Contract
• Job #13142

MatchBox Consulting Group is seeking a Records Management Administrator to work on a 6 month contract with one of BC's largest clean energy and utility companies. This role requires the individual to work out of our client's Burnaby office 5 days/week. 

In this role, you'll maintain physical and electronic engineering drawing records. The majority of your time will involve the filing of engineering drawings requiring occasional lifting of moderate weight. As a result, the candidate must be physically fit and able to reach bend and lift large drawings for long periods of time. This role may also support the processing of engineering drawing submittals, transmittals, issue packages and sign outs.

Responsibilities

• Checks drawings submitted or transmitted for issuance to ensure compliance with Enterprise records and security policies, Records Management policies, industry standards, business guidelines and engineering standards.
• Escalates non-compliance to higher level Drawing Services staff or to appropriate business contact for resolution as required.
• Performs drawing management related research under the direction of management or the Drawing Services Coordinator Work Leader.
• Gathers information about drawings, equipment and facilities from drawing management systems, physical and electronic drawings.
• Provides summary of findings to requestors.
• Maintains physical and electronic engineering drawing records by performing such duties as: entering metadata for physical drawing records into drawing management systems; scanning physical drawings and digitizing microfiche to create electronic drawing records; filing and retrieving for requestors active and superseded/obsolete drawing versions; and performing quality checks to ensure signed-out drawing records are returned.
• Prepares a variety of engineering drawing record reports (such as drawing records signed-out or drawing reservations) for internal engineering clients and external service providers.
• Responds to routine drawing management enquiries from internal engineering clients and external service providers (such drawing issuance process and status of drawing requests).
• Forwards enquiries to higher level Drawing Services staff or management as required.
• Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

Requirements

• Entry level to one (1) year of directly related work experience or equivalent.
• Be physically fit and able to reach, bend and lift large drawings for extended periods of time.
• Records management experience
• Be able to maintain physical and electronic engineering drawing records by performing tasks such as: entering metadata for physical drawing records into drawing management systems
• College level information and records management courses recognized by the Association of Records Managers & Administrators (ARMA), AIIM or similar recognized body is an asset

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com