Project Coordinator

• Location: New Westminster, British Columbia
• Type: Direct Hire
• Job #12716
• Salary: CA$78,000 Per Hour

Job Title: Project Coordinator

Location: New Westminster, BC

Position Overview:

We are seeking a proactive and organized Project Coordinator to join our dynamic team. As a Developer-Builder based in New Westminster, we specialize in residential and commercial development projects. The Project Coordinator will support the project management team by overseeing the day-to-day operations of construction projects, ensuring projects are completed on time, within budget, and to the highest quality standards. The ideal candidate will have a strong understanding of construction processes, excellent organizational skills, and the ability to communicate effectively with internal teams and external stakeholders.

Key Responsibilities:

• Project Administration:

  • Assist in the preparation of project documentation, including contracts, change orders, submittals, and RFIs (Requests for Information).
  • Maintain accurate project records, including schedules, budgets, and reports, and ensure timely and proper filing of project documentation.
  • Coordinate project meetings and assist with preparing meeting agendas, minutes, and follow-ups.

• Project Scheduling and Coordination:

  • Support the development of project schedules and work with project managers to track progress and ensure milestones are met.
  • Coordinate and schedule site visits, inspections, and meetings between clients, subcontractors, suppliers, and other stakeholders.
  • Assist in tracking project timelines, ensuring deadlines are met and flagging potential delays early.

• Communication and Liaison:

  • Serve as the primary point of contact for clients, contractors, subcontractors, vendors, and internal teams for day-to-day project needs.
  • Communicate project progress and issues to the project manager and senior leadership.
  • Assist in resolving any on-site or office-related issues that may arise during construction.

• Procurement and Material Management:

  • Support procurement activities by helping to source materials, equipment, and services for the project.
  • Track orders and deliveries to ensure that materials and supplies arrive on time and meet project requirements.
  • Assist in the coordination of subcontractor services and manage contracts to ensure proper execution.

• Quality Control and Documentation:

  • Ensure that work is completed in compliance with design specifications, contract terms, and industry regulations.
  • Assist in performing quality control checks to ensure construction standards and safety procedures are followed.
  • Help maintain a system for tracking project documents, such as drawings, permits, inspection reports, and other regulatory documents.

• Budget Tracking and Financial Reporting:

  • Assist in tracking project budgets, expenditures, and invoices.
  • Help prepare financial reports for the project, tracking costs against budgets and assisting in managing change orders and cost estimates.
  • Work with the project manager to ensure that financial records are up to date and that the project is staying within budget.

• Safety and Compliance:

  • Help ensure that all projects comply with safety regulations and building codes.
  • Assist in the implementation and monitoring of safety protocols on-site to ensure the health and safety of the workers and the project environment.

Qualifications:

• Education:

  • A degree or diploma in Construction Management, Project Management, Civil Engineering, or a related field.
  • Certification or training in Project Management (e.g., PMP, CAPM) or Construction Safety (e.g., OSH) is a plus.

• Experience:

  • 2-5 years of experience in a project coordination or similar role within the construction industry, preferably with a developer-builder.
  • Experience with residential and commercial projects is preferred.
  • Familiarity with construction processes, building codes, and local regulations.

• Skills:

  • Strong knowledge of construction management software and tools (e.g., Procore, Buildertrend, Microsoft Project, or similar).
  • Excellent organizational and multitasking skills.
  • Strong communication skills, both written and verbal, with the ability to liaise with various stakeholders effectively.
  • Ability to work independently and as part of a team to achieve project goals.
  • Attention to detail and ability to manage multiple projects simultaneously.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com