Project Coordinator

• Location: Vancouver, British Columbia
• Type: Direct Hire
• Job #14134
• Salary: CA$80,000 Per Hour

About the Opportunity

Matchbox Consulting Group is seeking a Project Coordinator to join their growing team in Vancouver. Known for delivering projects through a collaborative, design-build approach, this organization brings together multiple disciplines under one roof to streamline delivery, enhance communication, and drive better outcomes across the full project lifecycle.

This is an excellent opportunity for a motivated construction professional who thrives in a fast-paced, team-oriented environment and is looking to gain exposure across both new construction and tenant improvement projects. Apply today! 

The Role

Reporting to the Construction Manager, the Project Coordinator will play a key role in supporting project execution from early planning through to close-out. You will work closely with internal teams and external stakeholders, helping ensure projects are delivered on time, on budget, and to a high standard of quality.

This position offers strong mentorship and the opportunity to take on increasing responsibility, including managing smaller projects with oversight.

Key Responsibilities

Project Delivery

• Support the execution of multiple construction projects across all phases, including planning, procurement, construction, and close-out
• Assist in managing project scope, schedule, budget, and quality performance
• Coordinate effectively with clients, consultants, and subtrades to ensure alignment and clear communication
• Contribute to planning, tendering, trade coordination, and change management processes
• Take ownership of smaller projects or components with guidance from senior team members

Project Administration

• Maintain accurate and up-to-date project documentation and records
• Track schedules, budgets, submittals, and approvals
• Prepare project reports and meeting minutes
• Manage drawing logs, change orders, and site instructions
• Support permitting and ensure compliance with applicable codes and regulations

Contracts & Cost Control

• Assist with subtrade prequalification, tendering, and bid evaluations
• Support preparation of subcontracts, change orders, and procurement documentation
• Review invoices and track project costs against progress
• Contribute to cost control and change management processes

Project Close-Out

• Coordinate deficiency tracking and resolution
• Support project inspections and client walkthroughs
• Compile and deliver close-out documentation, including warranties and manuals

Qualifications

Technical Skills & Experience

• 3–5 years of experience in building construction (general contractor, developer, or design-build environment preferred)
• Diploma or degree in Engineering, Architecture, Construction Management, or a related field
• Strong understanding of construction drawings, specifications, and project documentation
• Experience with estimating, quantity takeoffs, and scheduling tools (MS Project an asset)
• Working knowledge of building codes, contracts, and construction practices

Soft Skills & Attributes

• Strong communication and interpersonal skills with a collaborative mindset
• Highly organized with the ability to manage multiple priorities and deadlines
• Detail-oriented with a proactive, solutions-focused approach
• Comfortable working in a fast-paced, team-driven environment

Why This Role Stands Out

• Opportunity to work within a fully integrated design-build environment
• Exposure to a diverse portfolio of commercial and institutional projects
• Strong team culture focused on collaboration, mentorship, and professional growth
• Access to ongoing learning and development opportunities
• Comprehensive benefits package and supportive workplace environment

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com