Sr. Property Administrator

• Location: Vancouver, British Columbia
• Type: Direct Hire
• Job #14128
• Salary: CA$72,000 Per Hour

Matchbox Consulting Group is partnering with a mission-driven, social purpose real estate developer based in Vancouver looking for a Senior Property Administrator to join their growing team.

Our client is one of BC’s most active non-profit housing developers, with a portfolio of over 34 properties, 22 co-ops under management, and more than 2,600 occupied homes across the Lower Mainland and beyond. With another 1,200 homes currently in development or under construction, this is an organization that is genuinely growing and creating real career opportunities as it does.

This role is a strong fit for someone who has a few years of property administration under their belt, has a genuine interest in co-operative housing and community-based work, and is ready to step into a more senior seat with a defined path toward Building Manager or Property Manager. If you find purpose in the work you do and want to be part of something bigger than a standard residential or commercial portfolio, this is worth your attention.

WHY THIS ROLE STANDS OUT

• A defined development pathway toward Building Manager or Junior Property Manager roles, this is not a vague promise.
• Work directly within the co-operative housing sector, engaging with co-op boards, governance processes, and community stakeholders.
• Be part of a $1.25 billion real asset portfolio managed by a team that genuinely cares about the people living in their buildings.
• A stable, mission-driven organization with strong government and funder relationships and a long runway of development ahead.
• Real portfolio-level responsibility from day one, not just admin support for someone else’s work.

WHAT YOU WILL BE DOING

• Own compliance tracking, reporting requirements, and key administrative deadlines across the portfolio.
• Maintain organized digital and physical records including lease documentation, renewals, income verification cycles, and regulatory timelines.
• Serve as a central point of contact for resident inquiries, triaging issues and ensuring timely follow-up.
• Draft and distribute resident notices and communications in line with organizational standards.
• Support housing charge tracking, invoice coding, and leasing documentation preparation.
• Coordinate contractor access, vacancy postings, and application intake processes across multiple sites.
• Act as the first point of contact for governance coordination across assigned housing co-operatives.
• Prepare board packages, AGM materials, meeting documentation, and track follow-up actions from board meetings.
• Support Building Managers with operational coverage and continuity across the portfolio.

WHO YOU ARE

• 3 to 5 years of progressive administrative experience in property management, housing, or a community-based environment.
• Genuinely interested in co-operative housing, community development, or the non-profit sector.
• Comfortable working across multiple sites and engaging with residents, boards, contractors, and government funders.
• Strong written and verbal communication skills with a high level of professionalism and discretion.
• Organized, detail-oriented, and able to manage competing priorities across a diverse portfolio.
• Proficient in Microsoft Office and Mircosoft Excel; experience with Yardi or a similar property management platform is a plus.
• Knowledge of co-operative housing governance principles is a real asset.
• Flexible for occasional evening meetings related to board or governance requirements.

WHAT IS ON OFFER

• Comprehensive extended health benefits
• Wellness days in addition to annual vacation
• Paid time off between Christmas and New Year’s
• Structured pathway toward Building Manager or Junior Property Manager roles
• Ongoing engagement with the co-operative housing sector including conferences and federation events
• A team that is invested in your growth and takes the mission seriously

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com