Contracts Administrator

• Location: Surrey, British Columbia
• Type: Contract
• Job #14213

MatchBox Consulting Group is recruiting for a Contract Administrator to support contract administration and field services operations in a hybrid environment based in Surrey, BC. This is a 6-month contract opportunity.

This role focuses on supporting contract administration, invoice processing, reporting, and stakeholder coordination activities to ensure contracts and service agreements are managed effectively and efficiently. The successful candidate will work closely with internal teams, vendors, and service providers to support operational and financial processes.

This position is well suited to an organized administrative professional with experience supporting contracts, billing, and reporting in a fast-paced environment.

Responsibilities

• Support administration of service contracts, work packages, and service agreements
• Review, verify, and process a high volume of contract and invoice documentation
• Code, prepare, and track invoices for approval and payment processing
• Assist with contract billing, financial tracking, and reporting activities
• Support contract performance monitoring and service level agreement administration
• Maintain accurate records, reporting templates, and contract documentation
• Compile and present operational and financial information using MS Office and reporting tools
• Support internal and external stakeholder communication related to contracts and service delivery
• Assist with benchmarking, reporting, and process improvement initiatives
• Coordinate schedules, workflow, and administrative activities for management and teams
• Respond to inquiries related to service contracts and operational support activities
• Maintain effective working relationships with clients, vendors, and internal stakeholders

Requirements

• Minimum 2+ years of administrative experience related to contract administration, facilities, or service management
• High School Diploma plus a Certificate in Business Administration or equivalent combination of education and experience
• Experience with contract billing, financial tracking, and reporting
• Strong proficiency in MS Office (Word, Excel, PowerPoint)
• Experience using systems such as SAP, contract management databases, or related administrative platforms
• Strong organizational and multitasking abilities
• Excellent communication, interpersonal, and teamwork skills
• Ability to work effectively in a fast-paced, multi-task environment
• Strong attention to detail and ability to verify and reconcile information accurately
• Intermediate English communication skills (written and verbal)

Assets

• Experience supporting field services, facilities, or operational contracts
• Knowledge of contract management and procurement practices
• Experience with performance reporting and service level agreement administration
• Familiarity with financial and contract management systems

Additional Information

• 6-month contract opportunity
• Hybrid role based in Surrey, British Columbia
• Opportunity to support high-volume contract administration and operational coordination activities

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com